Town of Otisfield
Board of Selectmen Meeting Minutes
November 4, 2009
- CALL TO ORDER: The regular meeting was called to order at 7:00 PM.
Hal Ferguson, Chairman; Rick Micklon and Lenny Adler were present.
2. SECRETARY’S REPORT:
A. Meeting Minutes from October 21, 2009. Motion to accept minutes. RM/LA– Unanimous.
3. SPECIAL EVENTS
A. Building Entrance Winter Maintenance Program 2009-2010. Bids opened at 7:15pm. Two (2) bids received.
Dyer’s Camp and Cottage & Damon Builders:
*Motion to accept Garry Dyer’s bid to provide snow removal by the hour. Discussion: HF: Garry will meet the requirements as requested by the town. LA: Town is interested in seeing how the per hour works as opposed to the prior year’s seasonal rate. LA/RM – Unanimous.
B. Salt Shed Entry Roof. Bids opened at 7:30pm. Two (2) bids received.
David Crooker, $5,500.00 labor, Dyer’s Camp and Cottage $7,400.00
*Motion to accept David Crookers @ $5,500.00. Discussion: RM clarified that the scope of work is basically the same, but David Crooker bid includes slightly better sheathing material and complete coverage of the roof work with a rubber membrane. Both bids do not include newly discovered rotted wood. HF/RM – Unanimous. MIM will contact David Crooker. HF will contact Ross Cudlitz, PE, to review recommendations he made and to monitor the effort.
4. COMMITTEE REPORTS:
A. None.
5. DEPARTMENT HEAD:
A. Richard St. John, CEO: a complaint about set back issue was made by a tax payer. This tax payer is not a direct abutter. Complaint suggests CEO is not doing his job. CEO’s position is that he does not get involved w/ civil issues. A site plan for the RV trailer in question was sent to CEO by the owner. It shows it is 29’ from setback w/ a 25’ requirement. As of Monday the complaint is not being pursued by tax payer, but CEO wanted to inform BOS. This person was advised to come to a BOS mtg and voice his complaint in public if he wanted to pursue this issue. The person called and asked to be placed on the agenda and later called and withdrew their request. HF: As of right now, this is a non- issue, but suggest a file on this individual/event be
started. RM: we hired Richard for this. If a taxpayer has a complaint, then we let Richard deal w/ it, if tax payer does not feel it was handled appropriately, they can come to a BOS mtg.
6.~ QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Herb Olsen: Why is Jackson Brooke Road gated off? LA: It’s been abandoned. This question has come up in the past six months, so we checked into it. Richard Bean says no work has been done on this road since the 1960s, which the BOS determines as abandonment. HO: The townspeople didn’t vote to abandon it. LA: This is a State law, not the Town’s decision. RM: MMA & town attorney have been consulted.
B. Dan Peaco: Town web site – Cemetery information needs to be updated. TT will update.
7. ADMINISTRATIVE ASSISTANT ITEMS:
A. Supplemental Tax Warrant #1- $9,563.87.
*Motion to sign the supplemental tax warrant. LA/HF – Unanimous.
B. Abatements (9) Properties that got the wrong names. Accounts taxed to the wrong owner.
* Motion to sign the (9) abatements. HF/LA – Unanimous.
C. Urban-Rural Initiative Program Certification FY 09-2010.
* Motion to sign Urban-Rural Initiative Program. LA/HF – Unanimous.
D. Road off of Wayaka needs a name. It’s a dead end. As 911 Officer, MIM suggests Scout Trail as that name is not used anywhere else in town. *Motion to accept Scout Trail. LA/RM – Unanimous.
8. ADJUSTMENTS TO AGENDA:
A. None.
9. UNFINISHED /SCHEDULED BUSINESS:
A. ~ Comprehensive Plan Committee – AVCOG is estimating $11,000 for its assistance over the next 13 months. BOS all agree this is a large sum of money and would like more information. *Tabled until BOS have time to review submittal. (11/18)
B. ~ Vault HVAC contractor update: *WIP. (11/18)
C. ~ Scribner’s Mills Bridge Update: Site walk was done June 2, w/ Ross Cudlitz, PE, Otisfield BOS and the representatives from the Town of Harrison. BOS will meet with Harrison Board possibly 11/23/09 @ 7pm. MIM will confirm.
D. Tax Acquired property bid award. MAP R4 LOT 20M -
Bid that had been awarded at last meeting has been recinded in writing. HF: Town attorney recommended we not accept either of the top two bids. Motion to accept third highest bid from Mary Lou Bessey in the amount of $13,800.00. Discussion: RM: If it’s not paid for in 30 days, then it will go back out to bid. LA & HF agree.
E. Weapons in Municipal Buildings (11/18)
10.~ SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Motion to sign Warrant # 8 to pay the towns bills. LA/RM – Unanimous.
B. Plowing Additional Contract for 2009/2010- All workman comp forms signed as independent contractor, Frank Blauvelt
*Motion to approve Frank Blauvelt for 2009/2010 LA/RM – Unanimous
11 QUESTIONS OR COMMENTS FROM THE BOARD
A. Conservation Committee – Lenny Adler will be removed from this committee. TT will update website. Three (3) More individuals are interested in volunteering. LA – wants to look into husband / wife, mother daughter, father/ son, etc. not being on the same board or committee. Second person / member from same house hold should not be allowed to be a “voting” member. All BOS agree. Currently there are (5) other members. *Motion that they add a few more people to make it a (9) member board. LA/HF – Unanimous.
B. Winter carnival will be meeting November 17th at 7:00 PM at the Spurr’s Corner Fire Station.
C. Community Hall - *Motion to proceed with the structural analysis project presented by David Hart of Fish Street Design Architecture HF/RM - Unanimous.
D Motion to move into executive session pursuant to ~Title 30A section 2702 subsection(1) (A) and 1 M.R.S.A. § section ~405 (6)(A) to discuss ~Personnel Matters, where it could reasonably be expected that a person’s right of privacy could be violated. RM/LA – Unanimous. (Review Performance Evaluations' for Office Staff.)
12. ~ ADJOURNMENT: ~
With no further business, the BOS came out of executive session and the meeting was adjourned at 9:05 PM. HF/RM – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon~
Lenny Adler
Approved on:11/18/09
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